PrimeTime is used for:

• Tracking presence at the building
• Tracking of working hours
• Planning and management of absences
• Requesting missions and working at home

PrimeTime is proprietary third-party software hosted at the institute and supported by the external company GET NV. The ICT Helpdesk offers a limited first-line support for system problems. In questions regarding how-to and correct usage of PrimeTime, please contact the HR Service.

The Dashboard is an extension of PrimeTime which can be used to see if your colleagues are currently present in the building.

It is important to know that:

• It is not possible to see on which site (Vautier/Gulledelle/Ostend) the person is present (for people working regularly on multiple sites)
• People working at home are shown as red because they are not in the building

If you click on a name, you can see an overview of the person's planning for the coming week:

• Day marked as green means any code 'working' (mission, working at home, etc.)
• Day marked as red means any code 'absent' (holiday, illness, etc.)
• It is not possible to see any details of the codes

SCOPE

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Outlook 365 is a powerful webmail software, part of our Office 365 cloud environment.

Through the Office 365 portal, you can access all parts of the RBINS Office 365 cloud environment and install the dektop the applications to your home devices (if your license level permits this).

See also the Office 365 information page of the ICT Service

SeaFile is the RBINS internal cloud storage platform (akin to Dropbox / iCloud / Google Drive)

SeaFile can be used to:

• Synchronise your work files between your desktop / laptop / home computer etc.
• Access your work files without internet connection on synchronized devices
• Access your work files securely online on any computer in the world connected to the internet
• Share access to your files with your colleagues (read-only or read-write)

SeaFile is proprietary third-party software, hosted at RBINS and supported by the ICT Helpdesk.

All SeaFile accounts are by default restricted to 15 GB of storage space. It is possible to request more space via a helpdesk ticket with a good motivation. Due to confidentiality reasons, the ICT Helpdesk doesn't have direct access to individual files or libraries created in SeaFile. The helpdesk can only see the names of the libraries and who their owner is. Everybody manages their own libraries and chooses if they share their libraries to colleagues or not. The ICT Helpdesk cannot grant anybody access to files owned by somebody else. This access has to be granted directly by the owner. The ICT Helpdesk can change the owner of an entire library to somebody else in case the owner no longer works at the institute.

Through the ICT Helpdesk portal, you can:

• Access the RBINS ticket system to report your problems and follow up your reports
• Access self-help guides
• Find general information on the ICT Helpdesk and the available services

This tool can be used to reserve service cars of the RBINS (without a driver)

Artio is an order management system used to:

• Create new purchase orders (also for costs of missions)
• Sign and authorise expenditures as requested
• Consult approved purchase orders

Important: Artio is not coupled to the institute's Active Directory. It uses separate user accounts, which have to be requested from the financial service. Changing your normal account password (Windows, Zarafa, etc.) does not change your Artio password.

Artio is proprietary third party software hosted at the institute and supported by MC Partners sprl. All questions regarding correct use of Artio and regarding Artio user accounts should be directed to the Financial service.

DaRWIN is an in-house collection management tool of the RBINS.

DaRWIN is developed and supported by the ICT development service.

MARS is the collections management tool of Scientific Service Heritage, developed and managed by the company Makina Corpus.

Browse a visual gallery of our collections.

Virtual collections is developed and supported by the ICT development service.

Personnel evaluation system provided by FPS Personnel & Organisation. Only accessible from the Institute's internal network.

With problems or questions, please contact crescendo@naturalsciences.be